Stop wasting hours on invoice processing while billing errors and duplicate payments leak revenue.

The Problem: Manual Processing Wastes Time and Leaks Money

Your AP team spends hours every week opening invoices, manually entering data into your accounting system, matching line items to purchase orders, checking for duplicates, and chasing people for approvals. It's tedious, time-consuming work that doesn't build homes but consumes capacity you need elsewhere.

Worse, manual processing creates expensive problems. Billing errors slip through when staff are rushing. Duplicate invoices get paid twice because nobody caught them. Overcharges go unnoticed. Incomplete work gets paid for because the invoice looked legitimate. Each mistake costs you money—and compounds as invoice volume grows.

As your business scales, you face an impossible choice: hire more AP staff to keep up (adding overhead), or let invoices pile up creating payment delays that damage supplier relationships.

The Solution: AI That Actually Processes Invoices, Not Just Helps

AI Invoice Automation doesn't just "assist" your team—it does the work. Every invoice that comes in gets read by AI that extracts all data, understands construction-specific line items, matches against purchase orders and job costs, flags discrepancies, catches duplicates, and routes to the appropriate approver based on your business rules.

Intelligent Document Reading AI reads invoices regardless of format—PDF, email, photo, scanned document—and extracts all relevant data: vendor, amounts, line items, job references, dates. No manual data entry. No reformatting required. Just upload or forward the invoice and it's processed.

Automated Matching & Validation Every invoice gets matched against purchase orders automatically. AI checks: Does this match the PO amount? Are the line items correct? Is this for work that's been approved? Has this invoice been submitted before? Discrepancies get flagged for review before payment goes out.

Construction-Specific Intelligence Generic AP automation doesn't understand construction billing. AI Invoice Automation knows how progress claims work, recognizes retention amounts, understands variation orders, and matches costs to specific jobs and cost codes—not just generic expense categories.

Error & Duplicate Detection Billing errors cost you thousands. Duplicate invoices cost you even more. AI catches: invoices submitted twice (different formats, slight variations), amounts that don't match POs, charges for materials not on the original order, invoices for incomplete work (when integrated with site progress tracking).

Smart Approval Routing Invoices automatically route to the right approver based on amount, job, vendor, or any business rule you define. Site managers approve work-related invoices. Finance approves overhead. Executives see anything above threshold. No manual forwarding. No invoices sitting in inboxes.

Seamless Accounting Integration Processed invoices sync directly with Xero (or your accounting system)—correct amounts, proper cost codes, linked to jobs. No double entry. No export/import. No reconciliation headaches. Your books stay current automatically.

Benefits & Outcomes

Triple Your Invoice Processing Capacity BuiltMG's AP team went from processing invoices manually to handling triple the volume in half the time. As your business grows, invoice volume scales automatically without adding AP headcount.

Catch $100K+ in Errors Annually Billing errors, duplicate invoices, overcharges, and charges for incomplete work add up fast. AI catches these before payment goes out—protecting your margins instead of leaking money to mistakes.

Hours Back Every Week Staff stop spending hours on data entry, matching, and validation. They focus on exceptions, approvals, and supplier relationships—activities that require judgment, not repetitive processing.

Eliminate Payment Delays Invoices don't pile up waiting for manual processing. They're handled immediately, routed for approval automatically, and paid on schedule—strengthening supplier relationships without sacrificing cash flow control.

Scale Without Adding Overhead Growing from $25M to $70M usually means hiring more AP staff. With AI automation, the same team handles dramatically more volume—keeping overhead flat while revenue grows.

Complete Audit Trail Every invoice processed, every match made, every approval captured—automatically documented with timestamps. Audit prep goes from weeks to hours because every transaction is already tracked.